# Chemicals, Coatings & Formulated Products

> ERP for formulators and blenders - recipes, batch traceability, yields, hazardous stock and compliance documentation.

**URL:** https://cubeerp.co.uk/industries/chemicals-coatings

Formulations, batches and paperwork that has legal force.

Formulated products bring a particular set of problems: recipes that scale non-linearly, yields that vary by batch, raw materials with expiry and storage constraints, and documentation that is a legal requirement rather than a nicety. CubeERP holds formulations with tolerances, captures actual quantities and yields per batch, enforces quarantine and release, and issues safety data sheets and certificates of analysis with the despatch rather than on request.

## Figures

- **Per batch** Actual yield against theoretical
- **Enforced** Quarantine and positive release
- **Automatic** SDS and CoA with every despatch

## Common problems in this sector

- **Formulations in a laboratory notebook:** Recipes held outside the system mean production works from a copy. Reformulation and version control happen informally and inconsistently.
- **Yield variance absorbed into standard cost:** Actual output differs from theory batch by batch. Without capture, the difference disappears into cost of sales and the cause is never found.
- **Raw materials with expiry and storage rules:** Temperature, segregation and shelf-life constraints managed by knowledge rather than system. Material gets used out of sequence and occasionally out of date.
- **Safety documentation issued manually:** Safety data sheets and certificates of analysis retrieved and emailed on request. It is slow, it is inconsistent, and it is a compliance exposure.
- **Hazardous transport as an afterthought:** Dangerous goods classification, packing and documentation handled at despatch from memory rather than driven by the product record.

## What CubeERP does about it

- **Formulations with tolerances:** Recipes held with versions, effectivity and permitted tolerances, scaling to batch size with actual quantities captured at issue.
- **Yield and variance per batch:** Theoretical versus actual yield recorded for every batch, with variance reported by product, vessel and shift rather than averaged away.
- **Quarantine and release:** Goods-in inspection, quarantine locations, test results and authorised positive release, with quarantined material unavailable for picking.
- **Batch genealogy:** Full traceability from raw material lot through intermediate to finished batch and out to the customer, in both directions.
- **SDS and CoA with despatch:** Safety data sheets and certificates of analysis issued automatically with the delivery, in the correct version for that batch.
- **Hazardous handling:** Dangerous goods classification, segregation rules and transport documentation driven from the product record rather than assembled at the loading bay.

## Use cases

### Yield loss found after a year

**Scenario:** A blender applied a standard yield and absorbed the difference. A gradual decline over a year was only spotted when gross margin was analysed by product.
**Outcome:** Yield is captured per batch with variance reported weekly. A supplier material change was identified as the cause within a fortnight of the trend appearing.

### Certificates issued on request

**Scenario:** Certificates of analysis were produced manually when customers asked. Some requests took days, and version control depended on the person answering.
**Outcome:** Certificates are generated from the batch test results and issued with the despatch automatically. Requests largely stopped, because the document arrived with the goods.

## Implementation

1. **Discovery:** A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
2. **Configuration:** Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.
3. **Data migration:** Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.
4. **Training & rollout:** Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.
5. **Ongoing support:** UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

## Frequently asked questions

**Do you handle intermediates and multi-stage batches?**

Yes. Intermediates are stocked and traced in their own right, with genealogy carried through each stage into the finished batch.

**Can it manage stock by volume and weight?**

Yes, with density conversions, so material bought by weight, stocked in tanks and sold by volume reconciles correctly throughout.

**How is shelf life enforced?**

Expiry dates are held per lot, first-expired-first-out is enforced at issue, and expired material cannot be used without an authorised concession.

**Does it support REACH or COSHH documentation?**

Documentation is held against the product and issued with despatch, and composition data can be reported. It supports your compliance process; it does not constitute compliance advice.

**Can we track customer-specific formulations?**

Yes. Customer-specific and private-label recipes are held with their own versions and specifications, linked to the customer account.

## Relevant solution pages

- **Barcode & Traceability Software** - Batch and serial traceability from goods-in to despatch, with certificates attached and a recall answered in minutes. https://cubeerp.co.uk/software/barcode-traceability-software
- **Manufacturing Software** - Bills of materials, works orders, routings, shop-floor booking and real job costing - for businesses that make things to order. https://cubeerp.co.uk/software/manufacturing-software
- **Stock Control Software** - Multi-location stock with bin locations, barcode scanning, batch and serial traceability, and figures that are right first time. https://cubeerp.co.uk/software/stock-control-software
- **Purchase Order Software** - Requisitions, approval limits, purchase orders raised from real demand, goods-in booking and three-way matching. https://cubeerp.co.uk/software/purchase-order-software

## Related industries

- **Food & Drink Manufacturing** - ERP for food and drink manufacturers - batch traceability, shelf life, allergens, yields and recall readiness that survives an audit. https://cubeerp.co.uk/industries/food-drink
- **Plastics & Rubber Moulding** - ERP for moulders and extruders - tooling, cycle times, cavity counts, regrind and machine data from the shop floor. https://cubeerp.co.uk/industries/plastics-rubber
- **Print & Packaging** - ERP for printers and packaging converters - estimating that reflects make-ready, substrate stock, artwork approval and waste that is measured. https://cubeerp.co.uk/industries/print-packaging

## Contact

- **Product:** CubeERP
- **Trading name of:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubeerp.co.uk
- **Sales:** sales@cubeerp.co.uk
- **Support:** support@cubeerp.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 9am to 5.30pm
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)