# Purchase Order Software in Amersham

> Purchasing for Amersham businesses, from CubeERP. UK-built, UK-supported, and configured around your process. Serving Olney, Milton Keynes and Aylesbury too.

**URL:** https://cubeerp.co.uk/software/purchase-order-software/buckinghamshire/amersham

We support businesses in Amersham the way we would want to be supported ourselves: someone who knows the account, on the end of a phone, and on site when the job needs it. Amersham is well within our regular travel radius from Olney.

## Details

- **Solution:** Purchase Order Software
- **Group:** Inventory & supply
- **Platform:** CubeERP (https://cubeerp.co.uk/platform)
- **Location:** Amersham, Buckinghamshire
- **Distance from our Olney office:** 34 miles - well within our regular travel radius from Olney
- **Postcode districts:** HP6, HP7
- **Also known as:** Purchasing software, Procurement software, PO system, Purchase requisition software, Supplier management software

## Coverage

We cover Amersham and the surrounding area, including Old Amersham, Amersham-on-the-Hill, Chesham Bois, Waterside and Woodside, across the HP6 and HP7 postcode districts. We also work with businesses in Olney, Milton Keynes, Aylesbury and High Wycombe and elsewhere in Buckinghamshire.

## What is included

- **Requisitions and approval limits:** Anybody can request; the system routes it by value, category and cost centre to whoever is allowed to approve it, with the decision and any comment recorded.
- **Orders from real demand:** Purchase suggestions generated from sales orders, works orders, minimum levels and MRP, netted against what is already inbound, so you stop buying what is on its way.
- **Goods-in against the order:** Receipt by scan against the PO line, with over- and under-delivery tolerances, quarantine for inspection, and shortages flagged to the buyer immediately.
- **Three-way matching:** Order, receipt and invoice matched automatically within tolerance. Only the exceptions reach a human, which is the only reason exception handling ever gets done properly.
- **Supplier performance:** On-time delivery, quantity accuracy, quality rejections and price variance measured per supplier - so a review meeting is based on your data rather than their presentation.
- **Landed cost:** Freight, duty, clearance and handling apportioned across the lines they relate to, so item cost reflects what the goods actually cost to get into your building.

## Real-world use cases

### Commitment discovered at invoice

**Scenario:** A manufacturer had no purchase order discipline outside raw materials. Consumables, tooling and services were bought by phone, and finance first learned the amount when the invoice arrived.
**Outcome:** Requisitions with approval limits made commitment visible at the point of order. Two categories of spend turned out to be far larger than anybody had estimated, and were renegotiated.

### A supplier everyone defended

**Scenario:** A long-standing supplier was believed to be reliable. Nobody had measured them; expediting calls were frequent, and the cost of chasing was absorbed by the buying team.
**Outcome:** Delivery performance data showed 61% on-time over a year. The supplier was given the figures, improved for two quarters, and a second source was introduced regardless.

### Invoice queries as a full-time job

**Scenario:** Purchase invoices were checked manually against paper delivery notes. Queries took weeks, early-settlement discounts were routinely missed, and one person did little else.
**Outcome:** Three-way matching clears the large majority automatically. The exceptions are a short daily list, and settlement discounts are now taken rather than missed.

## Figures

- **Before** Approval happens ahead of the spend
- **3-way** Order, receipt and invoice matched
- **Measured** Supplier performance, not impressions

## Frequently asked questions

**Can we approve on a phone?**

Yes. Approvals arrive by email or notification and can be actioned from a phone, with the requisition detail, the budget position and the supplier history visible before you approve.

**How are budgets handled?**

Budgets by cost centre, category and period, with committed spend recognised at order rather than at invoice - which is the only way a budget figure means anything during the month.

**Do you support supplier price files?**

Yes, imported on a schedule with change reporting. Price increases are visible before they reach a quote, rather than discovered when the margin on a job comes in short.

**What about blanket and call-off purchase orders?**

Supported, with agreed quantities and prices held on the blanket order and call-offs drawn against it, so the remaining commitment is always clear to both sides.

**Will purchase invoices reach our accounts package?**

Yes. Matched invoices post to Xero, Sage or QuickBooks with the correct nominal analysis, so purchase ledger data entry stops being a job that anybody does twice.

## Related solutions

- **Stock Control Software** - Multi-location stock with bin locations, barcode scanning, batch and serial traceability, and figures that are right first time. https://cubeerp.co.uk/software/stock-control-software/buckinghamshire/amersham
- **MRP Software** - Net demand against stock, work in progress and inbound purchases to produce a buy list and a make list you can actually act on. https://cubeerp.co.uk/software/mrp-software/buckinghamshire/amersham
- **ERP Software** - One system for quotes, orders, stock, production, purchasing and invoicing - built in the UK for growing businesses. https://cubeerp.co.uk/software/erp-software/buckinghamshire/amersham
- **Wholesale & Distribution Software** - Trade pricing, multi-warehouse stock, fast order entry, pick-pack-despatch and carrier integration for wholesalers and distributors. https://cubeerp.co.uk/software/wholesale-distribution-software/buckinghamshire/amersham

## Elsewhere in Buckinghamshire

See https://cubeerp.co.uk/software/purchase-order-software/buckinghamshire for purchase order software across Buckinghamshire.

## Contact

- **Product:** CubeERP
- **Trading name of:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubeerp.co.uk
- **Sales:** sales@cubeerp.co.uk
- **Support:** support@cubeerp.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 9am to 5.30pm
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)