# Purchase Order Software in Chesterfield

> Need purchasing in Chesterfield? CubeERP implements and supports purchase order software across Chesterfield, Derby, Buxton and Long Eaton and the wider Derbyshire area.

**URL:** https://cubeerp.co.uk/software/purchase-order-software/derbyshire/chesterfield

Being comfortably within a morning’s drive of our Olney office, Chesterfield is somewhere we get to regularly. Discovery, training and go-live are all better done in the room, and at 80 miles that is entirely practical.

## Details

- **Solution:** Purchase Order Software
- **Group:** Inventory & supply
- **Platform:** CubeERP (https://cubeerp.co.uk/platform)
- **Location:** Chesterfield, Derbyshire
- **Distance from our Olney office:** 80 miles - comfortably within a morning’s drive of our Olney office
- **Postcode districts:** S40, S41, S42, S43
- **Also known as:** Purchasing software, Procurement software, PO system, Purchase requisition software, Supplier management software

## Coverage

We cover Chesterfield and the surrounding area, including Town Centre, Markham Vale, Chesterfield Trading Estate, Whittington Moor and Brampton, across the S40, S41, S42 and S43 postcode districts. We also work with businesses in Derby, Buxton, Long Eaton and Ilkeston and elsewhere in Derbyshire.

## What is included

- **Requisitions and approval limits:** Anybody can request; the system routes it by value, category and cost centre to whoever is allowed to approve it, with the decision and any comment recorded.
- **Orders from real demand:** Purchase suggestions generated from sales orders, works orders, minimum levels and MRP, netted against what is already inbound, so you stop buying what is on its way.
- **Goods-in against the order:** Receipt by scan against the PO line, with over- and under-delivery tolerances, quarantine for inspection, and shortages flagged to the buyer immediately.
- **Three-way matching:** Order, receipt and invoice matched automatically within tolerance. Only the exceptions reach a human, which is the only reason exception handling ever gets done properly.
- **Supplier performance:** On-time delivery, quantity accuracy, quality rejections and price variance measured per supplier - so a review meeting is based on your data rather than their presentation.
- **Landed cost:** Freight, duty, clearance and handling apportioned across the lines they relate to, so item cost reflects what the goods actually cost to get into your building.

## Real-world use cases

### Commitment discovered at invoice

**Scenario:** A manufacturer had no purchase order discipline outside raw materials. Consumables, tooling and services were bought by phone, and finance first learned the amount when the invoice arrived.
**Outcome:** Requisitions with approval limits made commitment visible at the point of order. Two categories of spend turned out to be far larger than anybody had estimated, and were renegotiated.

### A supplier everyone defended

**Scenario:** A long-standing supplier was believed to be reliable. Nobody had measured them; expediting calls were frequent, and the cost of chasing was absorbed by the buying team.
**Outcome:** Delivery performance data showed 61% on-time over a year. The supplier was given the figures, improved for two quarters, and a second source was introduced regardless.

### Invoice queries as a full-time job

**Scenario:** Purchase invoices were checked manually against paper delivery notes. Queries took weeks, early-settlement discounts were routinely missed, and one person did little else.
**Outcome:** Three-way matching clears the large majority automatically. The exceptions are a short daily list, and settlement discounts are now taken rather than missed.

## Figures

- **Before** Approval happens ahead of the spend
- **3-way** Order, receipt and invoice matched
- **Measured** Supplier performance, not impressions

## Frequently asked questions

**Can we approve on a phone?**

Yes. Approvals arrive by email or notification and can be actioned from a phone, with the requisition detail, the budget position and the supplier history visible before you approve.

**How are budgets handled?**

Budgets by cost centre, category and period, with committed spend recognised at order rather than at invoice - which is the only way a budget figure means anything during the month.

**Do you support supplier price files?**

Yes, imported on a schedule with change reporting. Price increases are visible before they reach a quote, rather than discovered when the margin on a job comes in short.

**What about blanket and call-off purchase orders?**

Supported, with agreed quantities and prices held on the blanket order and call-offs drawn against it, so the remaining commitment is always clear to both sides.

**Will purchase invoices reach our accounts package?**

Yes. Matched invoices post to Xero, Sage or QuickBooks with the correct nominal analysis, so purchase ledger data entry stops being a job that anybody does twice.

## Related solutions

- **Stock Control Software** - Multi-location stock with bin locations, barcode scanning, batch and serial traceability, and figures that are right first time. https://cubeerp.co.uk/software/stock-control-software/derbyshire/chesterfield
- **MRP Software** - Net demand against stock, work in progress and inbound purchases to produce a buy list and a make list you can actually act on. https://cubeerp.co.uk/software/mrp-software/derbyshire/chesterfield
- **ERP Software** - One system for quotes, orders, stock, production, purchasing and invoicing - built in the UK for growing businesses. https://cubeerp.co.uk/software/erp-software/derbyshire/chesterfield
- **Wholesale & Distribution Software** - Trade pricing, multi-warehouse stock, fast order entry, pick-pack-despatch and carrier integration for wholesalers and distributors. https://cubeerp.co.uk/software/wholesale-distribution-software/derbyshire/chesterfield

## Elsewhere in Derbyshire

See https://cubeerp.co.uk/software/purchase-order-software/derbyshire for purchase order software across Derbyshire.

## Contact

- **Product:** CubeERP
- **Trading name of:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972)
- **Email:** hello@cubeerp.co.uk
- **Sales:** sales@cubeerp.co.uk
- **Support:** support@cubeerp.co.uk
- **Telephone:** 01234 672 617 (+441234672617)
- **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Opening hours:** Monday to Friday, 9am to 5.30pm
- **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)