# Purchase Order Software in Southend-on-Sea > Purchase Order Software for businesses in Southend-on-Sea. CubeERP covers Southend-on-Sea and Chelmsford, Colchester and Basildon, with on-site implementation and support from our Olney office. **URL:** https://cubeerp.co.uk/software/purchase-order-software/essex/southend-on-sea Southend-on-Sea is comfortably within a morning’s drive of our Olney office, which means implementation here is done in person rather than over a screen share. That matters more than it sounds: most of what a system needs to know is learned by standing in the building. ## Details - **Solution:** Purchase Order Software - **Group:** Inventory & supply - **Platform:** CubeERP (https://cubeerp.co.uk/platform) - **Location:** Southend-on-Sea, Essex - **Distance from our Olney office:** 74 miles - comfortably within a morning’s drive of our Olney office - **Postcode districts:** SS0, SS1, SS2, SS3, SS9 - **Also known as:** Purchasing software, Procurement software, PO system, Purchase requisition software, Supplier management software ## Coverage We cover Southend-on-Sea and the surrounding area, including Town Centre, Westcliff-on-Sea, Leigh-on-Sea, Eastwood and Thorpe Bay, across the SS0, SS1, SS2 and SS3 postcode districts. We also work with businesses in Chelmsford, Colchester, Basildon and Braintree and elsewhere in Essex. ## What is included - **Requisitions and approval limits:** Anybody can request; the system routes it by value, category and cost centre to whoever is allowed to approve it, with the decision and any comment recorded. - **Orders from real demand:** Purchase suggestions generated from sales orders, works orders, minimum levels and MRP, netted against what is already inbound, so you stop buying what is on its way. - **Goods-in against the order:** Receipt by scan against the PO line, with over- and under-delivery tolerances, quarantine for inspection, and shortages flagged to the buyer immediately. - **Three-way matching:** Order, receipt and invoice matched automatically within tolerance. Only the exceptions reach a human, which is the only reason exception handling ever gets done properly. - **Supplier performance:** On-time delivery, quantity accuracy, quality rejections and price variance measured per supplier - so a review meeting is based on your data rather than their presentation. - **Landed cost:** Freight, duty, clearance and handling apportioned across the lines they relate to, so item cost reflects what the goods actually cost to get into your building. ## Real-world use cases ### Commitment discovered at invoice **Scenario:** A manufacturer had no purchase order discipline outside raw materials. Consumables, tooling and services were bought by phone, and finance first learned the amount when the invoice arrived. **Outcome:** Requisitions with approval limits made commitment visible at the point of order. Two categories of spend turned out to be far larger than anybody had estimated, and were renegotiated. ### A supplier everyone defended **Scenario:** A long-standing supplier was believed to be reliable. Nobody had measured them; expediting calls were frequent, and the cost of chasing was absorbed by the buying team. **Outcome:** Delivery performance data showed 61% on-time over a year. The supplier was given the figures, improved for two quarters, and a second source was introduced regardless. ### Invoice queries as a full-time job **Scenario:** Purchase invoices were checked manually against paper delivery notes. Queries took weeks, early-settlement discounts were routinely missed, and one person did little else. **Outcome:** Three-way matching clears the large majority automatically. The exceptions are a short daily list, and settlement discounts are now taken rather than missed. ## Figures - **Before** Approval happens ahead of the spend - **3-way** Order, receipt and invoice matched - **Measured** Supplier performance, not impressions ## Frequently asked questions **Can we approve on a phone?** Yes. Approvals arrive by email or notification and can be actioned from a phone, with the requisition detail, the budget position and the supplier history visible before you approve. **How are budgets handled?** Budgets by cost centre, category and period, with committed spend recognised at order rather than at invoice - which is the only way a budget figure means anything during the month. **Do you support supplier price files?** Yes, imported on a schedule with change reporting. Price increases are visible before they reach a quote, rather than discovered when the margin on a job comes in short. **What about blanket and call-off purchase orders?** Supported, with agreed quantities and prices held on the blanket order and call-offs drawn against it, so the remaining commitment is always clear to both sides. **Will purchase invoices reach our accounts package?** Yes. Matched invoices post to Xero, Sage or QuickBooks with the correct nominal analysis, so purchase ledger data entry stops being a job that anybody does twice. ## Related solutions - **Stock Control Software** - Multi-location stock with bin locations, barcode scanning, batch and serial traceability, and figures that are right first time. https://cubeerp.co.uk/software/stock-control-software/essex/southend-on-sea - **MRP Software** - Net demand against stock, work in progress and inbound purchases to produce a buy list and a make list you can actually act on. https://cubeerp.co.uk/software/mrp-software/essex/southend-on-sea - **ERP Software** - One system for quotes, orders, stock, production, purchasing and invoicing - built in the UK for growing businesses. https://cubeerp.co.uk/software/erp-software/essex/southend-on-sea - **Wholesale & Distribution Software** - Trade pricing, multi-warehouse stock, fast order entry, pick-pack-despatch and carrier integration for wholesalers and distributors. https://cubeerp.co.uk/software/wholesale-distribution-software/essex/southend-on-sea ## Elsewhere in Essex See https://cubeerp.co.uk/software/purchase-order-software/essex for purchase order software across Essex. ## Contact - **Product:** CubeERP - **Trading name of:** Cube Systems Limited (company number 17220899, ICO registration number ZC216972) - **Email:** hello@cubeerp.co.uk - **Sales:** sales@cubeerp.co.uk - **Support:** support@cubeerp.co.uk - **Telephone:** 01234 672 617 (+441234672617) - **Address:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP - **Opening hours:** Monday to Friday, 9am to 5.30pm - **Part of:** Crushed Ice Group (https://crushedicegroup.co.uk)