Narrow margins mean the operational detail is the commercial strategy.

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CubeERP for wholesale & distribution

ERP for wholesalers, importers and distributors - trade pricing, multi-warehouse stock, fast order entry and integrated despatch.

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Distributors rarely lose money on the deal; they lose it in the handling.

A mis-pick, a duplicate purchase, a landed cost that has not been recalculated since the last freight increase, an unclaimed supplier rebate - individually small, collectively the difference between a good year and a flat one. CubeERP is built to make those things visible and, where possible, automatic, on stock figures accurate enough to promise from.

  • Per receipt

    Landed cost recalculated

  • 99%+

    Typical stock accuracy with scanning

  • One screen

    Order, pick, label and track

What goes wrong

The recurring problems in wholesale

Not every business has all five. Almost every business we speak to has three.

  • Landed cost calculated annually

    Freight, duty and currency move constantly; a cost file rebuilt once a year means some lines have been sold below true cost for months without anybody knowing.

  • Pricing that only one person understands

    Hundreds of customer-specific prices, discounts and promotions accumulate over years. When the person who maintained them leaves, nobody dares change anything.

  • Stock accuracy below the promise

    Orders are taken on a stock figure that is roughly right. Short shipments, split deliveries and apologetic phone calls follow, and each one costs more than the margin on the line.

  • Carrier portals as data entry

    Addresses retyped into two or three courier websites, labels printed, tracking numbers emailed by hand. It is a full-time job that produces nothing.

  • Rebates tracked in a spreadsheet

    Supplier rebate schemes are worth real money and are frequently managed by one person in one file. Claims get missed and nobody notices for a quarter.

What we do about it

How CubeERP is set up for wholesale

Configuration, not a separate edition. Everything here is in the same product - it is switched on and shaped during implementation.

  • Order entry at pace

    Keyboard-first entry, customer part-number search, templates and repeat orders - designed for somebody taking orders on the phone rather than filling in a form.

  • Trade pricing engine

    Price bands, contract prices, quantity breaks, promotions and cost-plus, with clear precedence and live margin shown on the line as it is entered.

  • Landed cost per receipt

    Freight, duty, clearance and handling apportioned across the lines they relate to at goods-in, so item cost is current rather than historic.

  • Multi-warehouse and bins

    Stock by location and bin with transfer lead times, directed picking and scan-verified packing, so what is promised is what ships.

  • Carrier integration

    Rates, labels, manifests and tracking for the main parcel and pallet networks, with tracking pushed back to the order and emailed automatically.

  • Rebates and supplier terms

    Rebate schemes accrued as purchases are made and claimed on schedule, with supplier performance measured rather than assumed.

In practice

Two situations from this sector

Anonymised, but not invented. These are the situations businesses describe before they change anything.

  • A product group sold below cost

    The situation

    An importer priced from a cost file rebuilt each January. Sterling moved, freight rose, and one significant product group was sold under true landed cost for most of the year.

    What changed

    Landed cost is calculated at every receipt and feeds the pricing rules directly. The group was repriced within a week of the change being visible.

  • Short shipments as routine

    The situation

    Stock accuracy sat around 80%. Roughly one order in eight shipped short, generating credits, redeliveries and a customer service workload that was accepted as normal.

    What changed

    Scanning and cycle counting took accuracy above 99%. Short shipments became rare, and the credit note volume fell to a level that could be reviewed line by line.

How it happens

What implementation involves

The same five stages whatever you make. Discovery, training and go-live are done on your site, because most of what the system needs to know is learned in the building.

  1. 1

    Discovery

    A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.

  2. 2

    Configuration

    Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.

  3. 3

    Data migration

    Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.

  4. 4

    Training & rollout

    Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.

  5. 5

    Ongoing support

    UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

Questions

What this sector asks first

Not on the list?01234 672 617hello@cubeerp.co.uk

  • Yes - counter mode handles account and cash sales, card payment, immediate despatch and printed receipts, on the same stock and pricing as every other channel.

  • Yes. Shopify, WooCommerce and Magento are supported, plus a trade portal for account customers with order history, statements and reordering.

  • Orders in, despatch advices and invoices out in the common formats, with customer-specific labelling so chargebacks stop being a monthly cost of doing business.

  • Yes. Buy by pallet, stock by box, sell by each, with conversion factors held per item and applied consistently in pricing, picking and reporting.

  • Returns are booked against the original order, inspected on receipt and credited or replaced with a reason recorded. Return rates by product and customer are reported.

Where to start

The parts that usually matter most here

Related

Sectors with similar problems

If your process really is unusual

Some requirements are specific to one business rather than one sector. Those get built against the same documented API everybody else uses - not bolted on to the side of a database nobody is allowed to look at.

How the platform is built

Wholesale

Show us a real job from your wholesale operation

Bring one order that went wrong and the paperwork that went with it. That tells us more about whether this fits than any list of features.

Start a conversationCall 01234 672 617