Early accessRun the whole operation from one system.
Quoting, sales orders, stock, production, purchasing, despatch and invoicing in a single platform - with the reporting to see what is actually happening while it happens.
- 14 modules
- UK hosted and UK supported
- 01234 672 617
Most growing businesses end up running on a spreadsheet, an accounts package and a great deal of goodwill.
CubeERP replaces that with one system that follows a job from first enquiry through to paid invoice, so sales, operations and finance are all looking at the same numbers at the same time. It is built for the ten-to-three-hundred-employee range: businesses that have outgrown a spreadsheet-and-accounts-package setup, but who do not want an eighteen-month implementation and a six-figure licence to fix it.
- 20+
Years of systems work
Behind the platform, through Crushed Ice
- 14
Modules, one data model
Nothing to integrate, nothing to re-key
- 100%
UK hosted
Data, backups and support all in Britain
- 0
Per-connector licences
The API and webhooks are in the base product
What changes
Three things that are different by the end of the first quarter
These are the differences people describe when we ask them what actually improved.
One version of the truth
Sales, operations and finance work from the same live data, so nobody spends Monday morning reconciling three spreadsheets to find out what happened last week.
Less admin, more output
Removing the re-keying between quote, order, works order, despatch note and invoice takes hours out of every week, per person, without anybody working faster.
Margin you can see
True job costing shows which customers, products and jobs actually make money - and which ones have quietly been subsidised by the rest of the business for years.
The platform
14 modules on one database
Every module reads and writes the same records. There is no integration layer between quoting and stock, because there is nothing to integrate - it is one system.
CRM & pipeline
Leads, opportunities and forecast in the same place as the orders they turn into. Every call, email and quote sits on the customer record, so the account does not live in one person’s inbox.
Quoting & estimating
Build a quote from your live price list, material costs and labour rates, with version history and expiry chasing. Convert it to an order without retyping a line.
Sales orders
Order entry against live stock availability, with part-shipments, back orders, call-off contracts, customer-specific pricing and agreed contract rates applied automatically.
Purchasing & suppliers
Requisitions and approval limits, purchase orders raised straight from demand, goods-in booking against the PO, three-way matching, and supplier performance you can actually measure.
Stock & inventory
Free, allocated and on-order quantities across every warehouse, van and bin. Minimum levels, reorder points, transfers, in-transit visibility and perpetual counting.
Warehouse & scanning
Directed put-away, pick lists by route, wave and batch picking, and barcode scanning on rugged mobile devices so nothing depends on a transcribed number.
Production & BOM
Multi-level bills of materials, works orders, routings, sub-contract operations and shop-floor booking - with actual time and materials recorded against the estimate as it happens.
Planning & MRP
Demand from orders and forecasts netted against stock, work in progress and inbound purchases, producing a buy list and a make list you can act on rather than argue with.
Batch & serial traceability
Full genealogy from goods-in to despatch, with certificates attached to the batch. Answer a recall or an audit question in minutes instead of a weekend in the archive.
Despatch & logistics
Packing, consignment building, carrier integration, labels and tracking pushed back to the customer automatically - with proof of delivery filed against the order.
Field service & projects
Schedule engineers, dispatch jobs to a phone, track time and materials against the job, capture sign-off and photographs on site, and invoice from the same record.
Invoicing & finance
Sales and purchase invoicing, credit control, VAT handling and Making Tax Digital, with two-way sync to Xero, Sage and QuickBooks so your ledger stays where your accountant wants it.
Reporting & dashboards
Live dashboards by role, margin analysis down to the line item, and scheduled reports that arrive in an inbox rather than waiting in a folder for somebody to run them.
Integrations & API
A documented REST API, webhooks on every meaningful event, and connectors for e-commerce, EDI, couriers and accounting platforms. Included, not licensed per connection.
The technical answers
The questions your IT people will ask
Answered here rather than in a follow-up call, because they are reasonable questions and the answers do not change.
Hosting
UK data centres, managed by the group. Encrypted at rest and in transit, encrypted off-site backups, and a documented, tested recovery process.
Devices
Browser-based on desktop, with a mobile interface for the warehouse and the field. Rugged scanners supported natively rather than through a terminal emulator.
Access control
Role-based permissions to field level, approval limits by value, single sign-on, and an immutable audit log of every change with who, what and when.
Your data
Exportable in full, at any time, in open formats. There is no commercial advantage in holding a customer’s data hostage and we do not design as though there is.
Updates
Continuous, versioned and migrated. No forklift upgrade project every three years, and no version so old it can no longer be supported.
Extensibility
Custom fields, custom document templates and scripted workflows as standard; bespoke modules built against the same API everybody else uses.
Who we see most often
A description, not a restriction
If you are not on this list, the question is still whether the system matches how you work - and that is a ten-minute conversation, not a qualification form.
- Manufacturers, fabricators and assemblers
- Wholesale, trade and distribution
- Field service, installation and maintenance
- Multi-site and multi-warehouse operations
- Businesses running on spreadsheets and an accounts package
- Anyone whose ERP was last upgraded a decade ago
It does not stand alone
Keep your accounts package, your web shop and your couriers
CubeERP handles everything upstream of the ledger and hands the finished numbers over. Nothing here is a paid connector.
Getting there
What implementation actually involves
Five stages, each one quoted before it starts. Discovery, training and go-live are done on site.
- 1
Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
- 2
Configuration
Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.
- 3
Data migration
Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.
- 4
Training & rollout
Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.
- 5
Ongoing support
UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.
By problem
The same platform, described the way people search for it
Modules are how the system is built. These are the problems it gets bought to solve.
Core platform
The system of record - the pages that describe CubeERP as a whole.
Commercial
Winning the work: enquiries, quotes, pricing and what a job actually made.
Production
Making the work: bills of materials, planning, the shop floor and the field.
Inventory & supply
Moving the work: stock, warehousing, traceability, buying and despatch.
Where the product currently is
CubeERP is in early access.
That means we are onboarding a limited number of businesses at a time, with direct access to the people building it and real influence over what gets built next. It also means the roadmap is public to the people on it and we will tell you plainly if something you need is not there yet.
Talk to us
See it against your own paperwork
Bring a real quote, a real works order and a real invoice. A walkthrough using your documents tells you more in forty minutes than a scripted demo does in a fortnight.