Early accessDistribution management software that runs the whole operation
CRM, pricing, quoting, sales orders, stock, warehouse PDAs, couriers, returns and a branded B2B store in one system - built for UK distributors, wholesalers and trade suppliers, with the reporting to see what is happening while it happens.
- One system, one database
- UK hosted on AWS, UK supported
- 01234 672 617
Most growing distributors end up running on a spreadsheet, an accounts package, a courier website and a great deal of goodwill.
CubeERP replaces that with one system that follows an order from the first quote through picking, despatch and payment, so sales, the warehouse and accounts are all looking at the same numbers at the same time. It is not a new idea on a slide: CubeERP runs a UK distribution business day to day, processing more than 200 orders a day, and has seen that business double its turnover without adding staff.
- 200+
Orders a day
Processed through CubeERP in live use
- One
Data model
Quote to invoice without re-keying
- UK
Hosted in the UK on AWS
Databases, files and backups held in the UK
- 20+
Years of systems work
Behind the platform, through Crushed Ice
What changes
Three things that are different by the end of the first quarter
These are the differences people describe when we ask them what actually improved.
One version of the truth
Sales, the warehouse and accounts work from the same live data, so nobody spends Monday morning reconciling three spreadsheets to find out what happened last week.
Growth without the extra admin
Removing the re-keying between quote, order, pick, despatch and invoice is how the business CubeERP runs doubled its turnover without taking on more staff.
Margin you can see
Price, cost and margin on every quote and order show which customers and products actually make money, and which have quietly been subsidised by the rest.
The platform
Every module on one database
Every module reads and writes the same records. There is no integration layer between quoting and stock, because there is nothing to integrate - it is one system.
CRM: customers, contacts & suppliers
Customer, contact and supplier records in one place, with each customer’s pricing, discounts and credit terms held on the account. Calls are logged against the customer with recordings through phone system integration, and emails go out from your own templates, sent from you or from a team address.
More on crm: customers, contacts & suppliersPricing & discounts
Prices and costs with full history, future increases scheduled in advance and uploaded by XLS or CSV, and customer discounts set at top level or by brand, category, supplier and more, with inclusions and exclusions. The rules apply themselves on quotes, orders and the website, and the price list generator produces each customer’s own list.
More on pricing & discountsQuoting
A drag-and-drop quote editor with similar and alternative product suggestions, custom lines for non-catalogue items and the customer’s discounts applied automatically. Price, cost and margin as you build, a preview before it goes, revision history, optional approval, and automated emails with the quote attached, sent from you or your team.
More on quotingSales order processing
Quotes convert to orders without retyping, with order approval, credit checks during processing and stock allocated automatically. One order can go out in several fulfilments and deliveries, or be split between your warehouse and a direct shipment from the supplier. For collections, the customer is emailed a QR code that is scanned on a PDA or phone, with a photo and signature captured.
More on sales order processingB2B ecommerce & customer portal
A trade ecommerce website on your own branding, showing every customer their own prices with all of their discount rules applied. Customers place and manage orders, pay against their credit account and start returns in the portal, and your team manages web-enabled products with videos, marketing content and downloads.
More on b2b ecommerce & customer portalReturns management (RMA)
A complete returns system. Customers can start a return online and follow it through the portal, and your team manages each one through to completion.
More on returns management (rma)Purchasing
Purchase orders and purchase invoicing in one place, with supplier invoice verification: users confirm the invoice values against the purchase order before it is approved, so a price that has crept up is caught before it is paid.
More on purchasingProducts & stock control
Comprehensive product management and stock control across the business, including consignment stock. Products can be web-enabled for your B2B store, so one record drives the office, the warehouse and the website.
More on products & stock controlWarehouse management with PDAs
PDA workflows for goods in, goods out, picking and packing, with a full audit trail that records pick time and check time. Collections are scanned by QR code at the door, with a photo and signature captured.
More on warehouse management with pdasCourier integration & despatch
One-touch despatch through integrated couriers including Royal Mail, Parcelforce, DPD, DHL, APC, FedEx and UPS, plus customer collection and your own vehicles or internal couriers. Couriers without an API can be added alongside. Shipping options follow the courier chosen by sales or sales admin, and package size is calculated from product weights.
More on courier integration & despatchCredit control & accounting integration
Full customer credit control, with integration to Sage, Xero or QuickBooks so your ledger stays where your accountant wants it. Customers can make payments against their account through the online portal.
More on credit control & accounting integrationTeam dashboards & reporting
Role-based dashboards for sales, sales admin, marketing, warehouse and management, and a reporting suite covering sales, stock, orders, customers, suppliers and warehouse performance, including pick and check times taken from the audit trail.
More on team dashboards & reportingBatch & serial traceability
Full genealogy from goods-in to despatch, with certificates attached to the batch. Answer a recall or an audit question in minutes instead of a weekend in the archive.
More on batch & serial traceabilityIntegrations & API
A documented REST API, webhooks on every meaningful event, and connectors for e-commerce, EDI, couriers and accounting platforms.
More on integrations & apiProduction & BOM
Multi-level bills of materials, works orders, routings, sub-contract operations and shop-floor booking - with actual time and materials recorded against the estimate as it happens.
More on production & bomPlanning & MRP
Demand from orders and forecasts netted against stock, work in progress and inbound purchases, producing a buy list and a make list you can act on rather than argue with.
More on planning & mrpField service & projects
Schedule engineers, dispatch jobs to a phone, track time and materials against the job, capture sign-off and photographs on site, and invoice from the same record.
More on field service & projects
The technical answers
The questions your IT people will ask
Answered here rather than in a follow-up call, because they are reasonable questions and the answers do not change.
Hosting
Hosted in the UK on Amazon Web Services (AWS), with automatic updates and daily backups on every package. Encrypted at rest and in transit, with a documented, tested recovery process.
Devices
Browser-based in the office, with PDA workflows in the warehouse and a mobile interface for collections. Nothing to install on anybody’s machine.
Access control
Role-based permissions to field level, approval limits by value, single sign-on, and an immutable audit log of every change with who, what and when.
Your data
Exportable in full, at any time, in open formats. There is no commercial advantage in holding a customer’s data hostage and we do not design as though there is.
Updates
Continuous, versioned and automatic. No forklift upgrade project every three years, and no version so old it can no longer be supported.
Extensibility
Custom fields and document templates as standard, a development allowance on Professional and Enterprise, and bespoke work built against the same API everybody else uses.
Who we see most often
A description, not a restriction
If you are not on this list, the question is still whether the system matches how you work - and that is a ten-minute conversation, not a qualification form.
- UK distributors and wholesalers
- Trade suppliers selling to account customers
- Businesses running a warehouse, PDAs and several couriers
- Distributors who want their trade customers ordering online
- Businesses running on spreadsheets and an accounts package
- Anyone whose system was last upgraded a decade ago
It does not stand alone
Keep your accounts package, your couriers and your phone system
CubeERP handles everything upstream of the ledger and hands the finished numbers over. How many accounting and courier connections you run depends on your package.
Getting there
What implementation actually involves
Five stages, all covered by the setup on every package. Discovery, training and go-live are done on site where your package includes it.
- 1
Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
- 2
Configuration
Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.
- 3
Data migration
Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.
- 4
Training & rollout
Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.
- 5
Ongoing support
UK support from the people who built the platform, with response times set by your package, a dedicated account manager on Professional and Enterprise, and a product roadmap you can influence.
By problem
The same platform, described the way people search for it
Modules are how the system is built. These are the problems it gets bought to solve.
Core platform
The system of record - the pages that describe CubeERP as a whole.
Commercial
Winning the work: enquiries, quotes, pricing and what a job actually made.
Production
Making the work: bills of materials, planning, the shop floor and the field.
Inventory & supply
Moving the work: stock, warehousing, traceability, buying and despatch.
Where the product currently is
CubeERP is in early access: being demonstrated now and used internally, with full launch in early 2027.
The software itself is proven: it runs a UK distribution business day to day and processes more than 200 orders a day. Packages and pricing are being finalised now. Register your interest and we’ll send full pricing to you first.
Talk to us
See it against your own paperwork
Bring a real quote, a real works order and a real invoice. A walkthrough using your documents tells you more in forty minutes than a scripted demo does in a fortnight.