ERP for UK distributors, from quote to paid invoice.
CubeERP is cloud ERP for UK distributors, wholesalers and trade suppliers who have outgrown spreadsheets and an accounts package. Pricing, quoting, sales orders, stock, warehouse PDAs, couriers, returns and your own B2B store in one system - implemented on site, supported from Olney.
Built for distributors and wholesalers, and flexible enough for manufacturers, field service businesses and most other industries.
- One version of the truth
- Growth without the extra admin
- Margin you can see
Morning, Kev
Tuesday 12 May · Brackley works
Order book
£412k
184 live
Works orders
42
6 behind
Due out today
19
14 picked
Stock value
£286k
2 short
- SO-10428Company AShort on 2 linesShort
- SO-10431Company BPromised 14 MayAwaiting
- SO-10433Company CCredit limit reachedOn hold
- SO-10436Company DReady to despatchPicked
- 200+
Orders a day
Processed through CubeERP in live use
- One
Data model
Quote to invoice without re-keying
- UK
Hosted in the UK on AWS
Databases, files and backups held in the UK
- 20+
Years of systems work
Behind the platform, through Crushed Ice
Keeps the tools you already rely on
All integrationsSound familiar?
Nobody replaces a working system. They replace one that has quietly stopped working.
These are the problems we hear about most often. If three or more are true, the problem is no longer the spreadsheet.
sound familiar
Tick the ones that are true
Nobody else can see this. Answer as you would at the end of a bad month.
What CubeERP is
One database, no re-keying
CRM, pricing, quoting, sales orders, stock, warehouse PDAs, couriers, returns and a branded B2B store in one system - built for UK distributors, wholesalers and trade suppliers, with the reporting to see what is happening while it happens.
CRM: customers, contacts & suppliers
Customer, contact and supplier records in one place, with each customer’s pricing, discounts and credit terms held on the account. Calls are logged against the customer with recordings through phone system integration, and emails go out from your own templates, sent from you or from a team address.
Pricing & discounts
Prices and costs with full history, future increases scheduled in advance and uploaded by XLS or CSV, and customer discounts set at top level or by brand, category, supplier and more, with inclusions and exclusions. The rules apply themselves on quotes, orders and the website, and the price list generator produces each customer’s own list.
Quoting
A drag-and-drop quote editor with similar and alternative product suggestions, custom lines for non-catalogue items and the customer’s discounts applied automatically. Price, cost and margin as you build, a preview before it goes, revision history, optional approval, and automated emails with the quote attached, sent from you or your team.
Sales order processing
Quotes convert to orders without retyping, with order approval, credit checks during processing and stock allocated automatically. One order can go out in several fulfilments and deliveries, or be split between your warehouse and a direct shipment from the supplier. For collections, the customer is emailed a QR code that is scanned on a PDA or phone, with a photo and signature captured.
B2B ecommerce & customer portal
A trade ecommerce website on your own branding, showing every customer their own prices with all of their discount rules applied. Customers place and manage orders, pay against their credit account and start returns in the portal, and your team manages web-enabled products with videos, marketing content and downloads.
Returns management (RMA)
A complete returns system. Customers can start a return online and follow it through the portal, and your team manages each one through to completion.
Purchasing
Purchase orders and purchase invoicing in one place, with supplier invoice verification: users confirm the invoice values against the purchase order before it is approved, so a price that has crept up is caught before it is paid.
Products & stock control
Comprehensive product management and stock control across the business, including consignment stock. Products can be web-enabled for your B2B store, so one record drives the office, the warehouse and the website.
Warehouse management with PDAs
PDA workflows for goods in, goods out, picking and packing, with a full audit trail that records pick time and check time. Collections are scanned by QR code at the door, with a photo and signature captured.
Courier integration & despatch
One-touch despatch through integrated couriers including Royal Mail, Parcelforce, DPD, DHL, APC, FedEx and UPS, plus customer collection and your own vehicles or internal couriers. Couriers without an API can be added alongside. Shipping options follow the courier chosen by sales or sales admin, and package size is calculated from product weights.
Credit control & accounting integration
Full customer credit control, with integration to Sage, Xero or QuickBooks so your ledger stays where your accountant wants it. Customers can make payments against their account through the online portal.
Team dashboards & reporting
Role-based dashboards for sales, sales admin, marketing, warehouse and management, and a reporting suite covering sales, stock, orders, customers, suppliers and warehouse performance, including pick and check times taken from the audit trail.
Batch & serial traceability
Full genealogy from goods-in to despatch, with certificates attached to the batch. Answer a recall or an audit question in minutes instead of a weekend in the archive.
Integrations & API
A documented REST API, webhooks on every meaningful event, and connectors for e-commerce, EDI, couriers and accounting platforms.
Production & BOM
Multi-level bills of materials, works orders, routings, sub-contract operations and shop-floor booking - with actual time and materials recorded against the estimate as it happens.
Planning & MRP
Demand from orders and forecasts netted against stock, work in progress and inbound purchases, producing a buy list and a make list you can act on rather than argue with.
Field service & projects
Schedule engineers, dispatch jobs to a phone, track time and materials against the job, capture sign-off and photographs on site, and invoice from the same record.
Proven in live use
Proven inside a distribution business, not just in a demo
CubeERP runs a UK distributor day to day. It is how that business grew without the admin growing with it.
- £4m to £8mAnnual turnover of a UK distributor running on CubeERP, roughly doubled with no additional staff.
- 200+Orders a day processed through CubeERP, from quote to despatch, in live use.
Where to start
Find the bit that is currently hurting
Most people arrive with one specific problem rather than a plan to replace everything. Start there - the rest is already in the same system when you are ready for it.
Core platform
The system of record - the pages that describe CubeERP as a whole.
Commercial
Winning the work: enquiries, quotes, pricing and what a job actually made.
Production
Making the work: bills of materials, planning, the shop floor and the field.
Inventory & supply
Moving the work: stock, warehousing, traceability, buying and despatch.
Who it is for
Built around how things are actually made, moved and fitted
An ERP that suits a fabricator does not automatically suit a food manufacturer with a shelf-life problem or a distributor with three thousand SKUs. These pages set out what changes.
How it is built
Six things we decided at the start
These are the decisions that are expensive to change later, so we made them deliberately and we do not quietly reverse them for a bigger deal.
One record, end to end
An enquiry becomes a quote, an order, a pick list, a despatch and an invoice without anybody retyping it. Every document links back to the one before it, so a question about an invoice can be answered from the warehouse.
Open by default
Every module exposes a documented REST API and webhooks. If you need the data in a website, a BI tool or another system, it is there to use rather than locked in.
Your ledger stays yours
CubeERP handles everything upstream of the accounts and syncs both ways with Xero, Sage and QuickBooks. You are not being asked to move your finance function to win a software deal.
Security is not an upsell
Role-based access, granular permissions, full audit trails and UK hosting on AWS are on every package. They are not reserved for the biggest one.
Bespoke where it matters
When your process is unusual, Crushed Ice sits in the same group and can build against a documented API - rather than reverse-engineering somebody else’s database.
We tell you in the demo if it is not a fit
If CubeERP is not the right fit we will tell you during the demonstration, not six weeks into an implementation. It costs us the sale and saves you the write-off.
What happens next
Implementation, without the mystery
Five stages, all covered by the setup on every package, and you will know who is doing each one.
- 1
Discovery
A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.
- 2
Configuration
Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.
- 3
Data migration
Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.
- 4
Training & rollout
Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.
- 5
Ongoing support
UK support from the people who built the platform, with response times set by your package, a dedicated account manager on Professional and Enterprise, and a product roadmap you can influence.
- Packages
Pricing coming soon – register your interest
Four packages, each with the full CubeERP system. They differ by users, integrations, support, training and development time.
- New businesses
Just starting out? There is a Startup package
For distributors trading less than two years: the full system from day one, so you are not rebuilding your systems every six months as you grow.
Before you buy anything
Read these first, even if you buy something else
Written to be useful on their own. No email gate, no PDF, no sales call attached to the download.
- Signs you have outgrown spreadsheets and your accounts packageHow to tell the difference between a business that is busy and a business whose systems have stopped keeping up - and what to do about it.9 min
- ERP vs accounting software: where the line actually isWhat accounting packages do well, what they were never built for, and why keeping yours is usually the right decision.8 min
- What an ERP system actually costs in the UKThe pricing models, the costs that are not on the quote, and how to build a total figure you can take to a board without embarrassment.11 min
- How to choose an ERP system: a practical checklistHow to run a selection that produces a decision you can defend - the questions to ask, the demonstrations to insist on, and the answers that should worry you.12 min
- ERP implementation: how to do it without losing a yearA realistic account of what implementation involves, where projects go wrong, and how to sequence the work so the business keeps running.13 min
Where we work
Implemented in person, on your site
We work in person across the UK from our base in Olney, Buckinghamshire. These are some of the areas we regularly cover. If you're not listed, we'll still come to you. Remote support is fine for a password reset; it is a poor way to learn how a warehouse actually runs.
- BuckinghamshireHome county
- Bedfordshireapprox. 10 miles from Olney to Bedford
- Northamptonshireapprox. 10 miles from Olney to Northampton
- Cambridgeshireapprox. 35 miles from Olney to Cambridge
- Hertfordshireapprox. 35 miles from Olney to Hertford
- Oxfordshireapprox. 35 miles from Olney to Oxford
- Rutlandapprox. 35 miles from Olney to Oakham
- Leicestershireapprox. 40 miles from Olney to Leicester
- Warwickshireapprox. 40 miles from Olney to Warwick
- Berkshireapprox. 50 miles from Olney to Reading
- West Midlandsapprox. 55 miles from Olney to Birmingham
- Derbyshireapprox. 60 miles from Olney to Derby
- Essexapprox. 60 miles from Olney to Chelmsford
- Nottinghamshireapprox. 60 miles from Olney to Nottingham
- Surreyapprox. 65 miles from Olney to Guildford
- Worcestershireapprox. 65 miles from Olney to Worcester
- Gloucestershireapprox. 70 miles from Olney to Gloucester
- Lincolnshireapprox. 75 miles from Olney to Lincoln
- Staffordshireapprox. 75 miles from Olney to Stafford
- Hampshireapprox. 80 miles from Olney to Winchester
- Kentapprox. 80 miles from Olney to Maidstone
- Suffolkapprox. 80 miles from Olney to Ipswich
- Norfolkapprox. 90 miles from Olney to Norwich
- Shropshireapprox. 95 miles from Olney to Shrewsbury
Talk to us
Tell us what is actually broken
No scripted demo and no hoops to jump through before you speak to someone technical. Describe the problem and we will tell you whether we can fix it, what it would take, and whether somebody else would suit you better.