Replace the spreadsheets, the accounts package workaround and the re-keying between them.

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ERP Software in Gloucester

ERP Software for businesses in Gloucester. CubeERP covers Gloucester and Cheltenham, Stroud and Tewkesbury, with on-site implementation and support from our Olney office.

Book a walkthroughAbout CubeERP

Gloucester is comfortably within a morning’s drive of our Olney office, which means implementation here is done in person rather than over a screen share.

That matters more than it sounds: most of what a system needs to know is learned by standing in the building.

ERP software should do one thing above all else: give everybody in the business the same set of numbers. CubeERP follows a job from first enquiry through quote, order, stock allocation, production, despatch and invoice, without anybody retyping it at each stage. Sales can see what is actually available, operations can see what is actually committed, and finance can see what it actually cost. It is designed for businesses in the ten-to-three-hundred-employee range who have outgrown a spreadsheet-and-accounts-package setup, but who do not want the eighteen-month implementation and six-figure licence that comes with a tier-one ERP.

  • 1 record

    Enquiry to invoice, no re-keying between stages

  • Live

    Stock, margin and job cost, not a monthly report

  • UK

    Hosted, supported and built in Britain

What it does

Inside ERP software

The parts of CubeERP that make up ERP. Everything here shares one database, so nothing needs re-keying between them.

  • Quote to cash in one thread

    An enquiry becomes a quote, an order, a works order, a despatch note and an invoice without a single field being retyped. Every document links back to the one before it, so any question can be answered from any point in the chain.

  • Live stock everywhere it matters

    Free, allocated and on-order quantities visible on the quote screen, the order screen and the shop floor - across every warehouse, van and bin, updated the moment something moves.

  • Production that reflects reality

    Multi-level bills of materials, works orders, routings and capacity planning, with actual time and materials booked against the estimate rather than assumed to match it.

  • Costing down to the line

    Margin by customer, product, job and salesperson - calculated from what things actually cost this month, not from a standard cost set three years ago and never revisited.

  • Finance without double entry

    Sales and purchase invoicing with two-way sync to Xero, Sage and QuickBooks. Your accountant keeps the ledger they know; you stop keying the same invoice twice.

  • Permissions and audit as standard

    Granular role-based access, approval limits by value, and an immutable audit log of every change - included in the base product, not sold as an enterprise tier.

In practice

Problems this actually solves

Anonymised, but not invented. These are the situations businesses describe to us before they change anything.

  • A fabricator running on three spreadsheets

    The situation

    A 45-person metal fabricator quoted from one spreadsheet, tracked jobs on a whiteboard and invoiced from their accounts package. Nobody could say what a finished job had actually cost until the management accounts landed six weeks later.

    What changed

    Quotes are now built from a live material price list and convert straight to works orders. Time and material bookings feed job costing in real time, and the whiteboard has been replaced by a shop-floor screen showing the same data as the sales office.

  • A distributor promising stock it did not have

    The situation

    A trade distributor across two warehouses updated stock figures in the accounts package once a day, so the sales team were quoting on yesterday’s numbers and short-shipping roughly one order in twelve.

    What changed

    Barcode scanning on goods-in, picking and stock takes brought accuracy above 99%. Sales now see free stock live, allocated stock is reserved at order entry, and short shipments have effectively stopped.

  • A business where the founder was the system

    The situation

    An installation company’s pricing rules, supplier lead times and customer quirks lived entirely in the managing director’s head. Every unusual order went through him, and holidays were stressful for everyone.

    What changed

    Customer-specific pricing, contract rates and supplier lead times are now held in the system and applied automatically. The order desk handles the exceptions without escalating, and the MD has stopped being a bottleneck.

Local coverage

ERP across Gloucestershire

We cover Gloucester and the surrounding area, including City Centre, Kingsholm, Barnwood, Quedgeley and Hucclecote, across the GL1, GL2, GL3 and GL4 postcode districts. We also work with businesses in Cheltenham, Stroud, Tewkesbury and Cirencester and elsewhere in Gloucestershire.

Postcode districts

  • GL1
  • GL2
  • GL3
  • GL4

Areas we cover

City Centre, Kingsholm, Barnwood, Quedgeley, Hucclecote, Abbeydale, Gloucester Business Park and Gloucester Quays.

Getting to you

Roughly68miles from our Olney office

Discovery, training and go-live are done on site as standard - not because it looks good on a proposal, but because most of what a system needs to know is learned in the building.

ERP elsewhere in Gloucestershire

All of Gloucestershire

How it happens

What implementation actually involves

The same process wherever you are, and for Gloucester it is done in person.

  1. 1

    Discovery

    A structured session mapping how you work now - the systems, the spreadsheets and the bits held together by one person’s memory. We come back with what the platform covers as standard, what needs configuration, and what needs building.

  2. 2

    Configuration

    Your sites, warehouses, price lists, approval limits, document templates, workflows and permissions set up to match the business - not a demo tenant with your logo dropped on it.

  3. 3

    Data migration

    Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances brought across and reconciled. We migrate, you check the numbers against the old system, and only then do we cut over.

  4. 4

    Training & rollout

    Role-based training so the order desk learns the order desk and the warehouse learns the warehouse, with a pilot group first where it makes sense. Documentation and short screen recordings left behind for new starters.

  5. 5

    Ongoing support

    UK support from the people who built the platform, with a named contact, agreed response times, and a product roadmap you can influence.

You might call it something else

ERP goes by a lot of names - if you are searching for any of these, this is the page you wanted.

ERP systemEnterprise resource planning softwareBusiness management softwareMRP softwareOrder management systemERP for SMEs

Questions

The things people ask first

Not on the list?01234 672 617hello@cubeerp.co.uk

  • For a typical business of twenty to a hundred people, expect eight to sixteen weeks from kick-off to go-live: discovery, configuration, data migration, training, then a supported cutover. Complex manufacturing or multiple sites take longer. We give you a realistic range after discovery, not an optimistic one to win the order.

  • No. CubeERP handles sales and purchase invoicing and syncs both ways with Xero, Sage and QuickBooks. Most customers keep the ledger their accountant is comfortable with and let CubeERP handle everything upstream of it.

  • CubeERP is priced per named user per month with a one-off implementation fee covering configuration, data migration and training. There is no per-connector licence and no charge for the API. We quote the implementation as a fixed price after discovery so it cannot quietly become an open-ended project.

  • Yes. Customers, suppliers, parts, bills of materials, price lists, open orders and stock balances are all migrated as part of the implementation. We migrate, you reconcile against your old system, and we only cut over once the numbers agree.

  • Then it gets built. Crushed Ice sits in the same group and has been writing bespoke business systems since 2003. The difference is that they build against a documented API on a platform we control, rather than bolting onto a black box.

  • In the UK, on infrastructure managed by the group, with encrypted off-site backups and a documented, tested recovery process. Data residency is part of the platform rather than a premium tier.

Related

Other things we can put right

Also available in Gloucester.

Part of a bigger system

ERP is one part of CubeERP. You can start here and switch the rest on later - it is the same system, not a separate purchase bolted on.

Explore the platform

Working in Gloucester?

ERP for your Gloucester business

Tell us what your current system does badly. We will tell you whether CubeERP fixes it, and what it would take.

Start a conversationCall 01234 672 617